2023.1:Separate (Activity)

This article is about an older version of Grooper. Information may be out of date and UI elements may have changed.
2025	2023.1

insert_page_break Separate is an Activity that sorts contract Batch Pages into individual folder Batch Folders. This distinguishes "loose pages" from the documents formed by those pages. Once loose pages are separated into Batch Folder documents, they can be further processed by unknown_document Classify, export_notes Extract, output Export and other Activities that need to run on the folder (i.e. document) level.

About

The Separate Activity runs Separation on a Batch.

Separation establishes "separation points" in a Batch according to the Separation Provider used. Batch Folder are inserted at these separation points, and Batch Pages are placed within them, creating distinct Document Folders out of unorganized loose pages.

The Separate Activity is added to a Batch Process as a Batch Process Step. There are two ways to configure the Separation Provider that tells Grooper how to separate the documents:

1. The Provider can be configured directly on a Batch Process Step.
2. The Provider can be configured on a Separation Profile and the Separation Profile can then be referenced on a Batch Process Step in a Batch Process.

How To

To use the Separate Activity, you will need to add a Batch Process Step to a Batch Process and set its Activity property to Separate.

1. First, right click on the Batch Process.
2. Hover over "Add Activity".
3. Hover over "Document Processing".
4. Click on "Separate...".

1. When the "Add Activity" window pops up, if so desired, you can change the name of the Batch Process Step. By default the name is set to the Activity chosen.
2. Click "Execute".

1. Now we have a Batch Process Step configured for Separate as part of the Batch Process in the node tree.
2. Here you can configure either a Separation Provider or reference a Separation Profile with the Separation details.

For more information regarding how to set up and reference a Separation Profile, please take a look at our Separation Profile article.

For more information regarding how to set up a Provider please take a look at our Separation Provider article.

See Also

• Batch
• Batch Process
• Separation
• Separation Provider
• Separation Profile

Glossary

Activity: Activity is a property on edit_document Batch Process Steps. Activities define specific document processing operations done to a inventory_2 Batch, folder Batch Folder, or contract Batch Page. Batch Process Steps configured with specific Activities are frequently referred by the name of the Activity followed by the word "step". For example: Classify step.

Batch Folder: folder Batch Folder objects are defined as container objects within a inventory_2 Batch that are used to represent and organize both folders and pages. They can hold other Batch Folders or contract Batch Page objects as children. The Batch Folder acts as an organizational unit within a Batch, allowing for a structured approach to managing and processing a collection of documents.

• Batch Folders are frequently referred to simply as "documents".

Batch Page: contract Batch Page objects represent individual pages within a inventory_2 Batch. The Batch Page object is the most granular unit in the hierarchy of Batch Objects in Grooper.

• Batch Pages are frequently referred to simply as "pages".

Batch Process Step: edit_document Batch Process Step objects are specific actions within the sequence defined by a settings Batch Process. A Batch Process Step plays a critical role in automating and managing the flow of documents through the various stages of processing within Grooper.

• Batch Process Steps are frequently referred to as simply "steps".
• Because a single Batch Process Step executes a single Activity configuration, they are often referred to by their referenced Activity as well. For example, a "Recognize step".

Batch Process: settings Batch Process objects are crucial components in Grooper's architecture. A Batch Process orchestrates the document processing strategy and ensures each inventory_2 Batch of documents is managed systematically and efficiently.

• Batch Processes by themselves do nothing. Instead, the workflows they execute are designed by adding child edit_document Batch Process Steps.
• A Batch Process is often referred to as simply a "process".

Batch: inventory_2 Batch objects are fundamental in Grooper's architecture as they are the containers of documents that get moved through Grooper's workflow mechanisms known as settings Batch Processes.

Execute: tv_options_edit_channels Execute is an Activity that runs one or more specified object commands. This gives access to a variety of Grooper commands in a settings Batch Process for which there is no Activity, such as the "Sort Children" command for Batch Folders or the "Expand Attachments" command for email attachments.

Separate: insert_page_break Separate is an Activity that sorts contract Batch Pages into individual folder Batch Folders. This distinguishes "loose pages" from the documents formed by those pages. Once loose pages are separated into Batch Folder documents, they can be further processed by unknown_document Classify, export_notes Extract, output Export and other Activities that need to run on the folder (i.e. document) level.

Separation Profile: insert_page_break Separation Profile objects contain rules and settings that determine how groupings of scanned pages are separated into individual folder Batch Folders, often using barcodes, blank pages, or patch codes as indicators for separation points.

Separation Provider: The Provider property of the Separate Activity defines the type of separation to be performed at the designated Scope.

Separation: Separation is the process of taking an unorganized inventory_2 Batch of loose contract Batch Pages and organizing them into documents represented by folder Batch Folders in Grooper. This is done so Grooper can later assign a description Document Type to each document folder in a process known as "classification".